General

At IAFS Database, we value and respect the privacy of our website visitors and online system users. We handle your personal data confidentially and in line with data protection laws. This Privacy Policy explains how we generally manage personal information and cookies when you use our online services. For specific details related to certain products or services, you can refer to privacy collection notices.

If there are changes in how we handle personal information, we'll update this policy on our website.

How do we collect Information

We collect information that is reasonably necessary for us to carry out our tasks and provide online services to you based on agreed terms.

Using our website is generally possible without giving personal data. You're not obligated to visit or share any personal information. However, if you choose not to provide personal information, certain features of the website may not be accessible to you. Generally, there are no consequences if you decide not to share personal details, unless explicitly mentioned otherwise. If we do collect personal information (like name, address, or email addresses), it's done voluntarily, except in cases explicitly described below.

Visiting our website and using our services

When you use our website or online services, we automatically collect some information, like your browser type and IP address. We save your computer's IP address to send content from our website or database to your computer. We analyze your browser activity and how you move around our online systems. This helps us monitor the performance of our online service, ensure compliance with our terms, and identify any potential misuse of our online services.

Cookies

Cookies are small text files stored on your computer. They help us analyze how you use our website and online services. The information in cookies, including your IP address, is sent to our servers. We use this data to analyze user behavior and assess the functionality and user-friendliness of our website and online services.

Your personal data is protected by anonymizing the IP address. This data is not used to personally identify you, and it's not combined with any other data. We delete the data once it's no longer needed for our purposes.

You have the right to choose not to allow us to save and analyze your data from cookies.Information Provided by You

Information Provided by You

"We might get personal information from you, like your name, organization details, certifications, email, and phone number. You give us this info when you fill out forms on our website, like for creating accounts or placing orders.

We use this personal info to answer your questions, meet our legal duty to provide online services, and let you know about updates in our services.

If you agreed to us using your data, you can change your mind anytime. But if you do, we might not be able to help you as effectively or meet our legal duties. We'll tell you if that's the case.

If you share someone else's info, like recommending a friend, make sure they're okay with it. Don't use our services to send unwanted messages."

Web Analysis using Google analytics

"We use Google Analytics on our website, which helps us understand how you use our site and services across different devices. This helps us improve our website and offer better services.

The information we send to Google, including data from cookies and user recognition, is automatically deleted after 26 months.

If you want more details about Google's terms and how they handle data, you can check their terms of service and privacy policy on the official website.

Using Google Analytics on our site is based on your agreement. You can change your mind and withdraw your agreement anytime by adjusting your browser settings to block cookies. But keep in mind that this might affect some features of our website and services."

Purpose for collecting and storing a personal data

"We use your personal information for a few reasons:

• To give you the online services you to.
• To understand how you use our website and online services.
• To respond to your requests or questions.
• To send you newsletters or notifications.
• To send you marketing messages.
• To help validate certified or accredited information."

How we use Personal Data

We use the information you give us for a few reasons:

• To talk to you about our online services.
• To help you check an organisation's accreditation certification.
• To let you use our online services.
• To follow the law and meet our legal requirements.
• For direct marketing, so we can tell you about new services from our partners. But don't worry, we'll share these along with our own marketing messages."

We do not sell your data

We don't sell your personal information or allow others to do so.

The companies that help us with our services are told to handle your data according to privacy laws. They have to keep your information confidential and can only use it for the specific reasons we agreed upon in our contract.

Disclosure of your personal data

"As a global database provider, we might need to share the personal information we collect with certain groups to give you the service and support you've asked for. These groups could include:

• Our internal divisions, subsidiaries, joint ventures, and related companies.
• Service providers for marketing, technology, customer support, and human resources.
• Professional advisors like lawyers, finance experts, auditors, and insurers who help us with consultancy, finance, legal, insurance, and accounting services.

We only share your data with these groups as much as necessary for the reasons mentioned in our privacy policy and according to data protection rules. The companies helping us with our services are told to handle your data following privacy laws. They have to keep your information private and can only use it for the specific reasons we agreed upon.

Sometimes, we might need to share information with external regulatory bodies for law enforcement and compliance reasons."

Disclosure of your information across the borders

"The information in our global database and website is kept on Amazon Web Services in Frankfurt, Germany.

When we share personal information as described in our Privacy Policy, it might be accessed, transferred, or stored outside your country. No matter where it is, we'll always protect your personal information as explained in this Privacy Policy. We only handle your data as much as needed for the reasons mentioned in this policy and according to data protection rules.

The companies helping us with our services are instructed to follow data protection laws. They have to keep your data private and can only use it for the specific reasons we agreed upon."

Security

"We've taken steps to make sure your personal information stays safe. This includes using both organizational and technical measures to prevent loss, manipulation, and unauthorized access. This applies not only to our own services but also to any external services we use. Your data is stored on servers in secure facilities with limited access, and we regularly check and update our security measures. These servers are protected by anti-virus software and firewalls.

When we transmit your personal data online, we use a secure method called 'Secure Socket Layer' (SSL). You can tell it's secure if you see 'https://' or a green lock symbol in the web address. Clicking on the lock symbol gives you more details about the SSL certificate being used. This encryption ensures that your data is transmitted in a secure and protected way."

No automated single decision

Unless it's really needed to make a deal or allowed by the law (like checking your age), we don't use your personal information to make automatic decisions about you.

Right of Access

If you ask, you have the right to know what personal information we have about you and how we use it. We'll give you access to this information as quickly as we reasonably can, or within the time limits set by the relevant laws.

Right to Rectification

You can ask us to correct any wrong personal information we have about you.

Right to deletion and restriction

Depending on where you are, you might have the right to ask us to delete your personal information right away (known as the "right to be forgotten"). If you don't want it deleted completely, you can also ask us to limit how we use it.

There are legal reasons for deleting personal data, like if we don't need it anymore for what we initially collected it for, or if you take back your permission and there are no other legal reasons for us to keep using it.

Right to data Portability

Data portability means you have the right to get a copy of your personal information, which you gave us, in a format that's easy for machines to read and commonly used. Depending on where you are, you might have this right.